Requiring Employees to Attest Their Time Entries

Purpose

Attestation asks employees to confirm, at clock-out, that their recorded hours are accurate. Where break rules require it, it also asks whether they had a fair opportunity to take their required breaks. The result is a signed-off record on every time entry that you can rely on in a wage-and-hour dispute or audit.

UZIO has two kinds of attestation. Both appear on the same clock-out screen:

• Time entry attestation confirms the day's hours.
• Break attestation confirms what happened with a missed break.

When to use this: turn attestation on when your state or your policy expects employees to confirm their own hours, when you pay meal or rest break premiums, or when disputes about recorded time are common. Attestation is a compliance record. It does not stop hours from being approved or paid.

Who can do this: users with permission to manage Time Tracking settings (typically the Employer Admin).

Turn attestation on

Once enabled, the prompt appears at clock-out on web, mobile, and kiosk.

What the employee sees

1. The employee clocks out.
2. One screen shows everything that applies to the entry:
• Missed-break questions, if the entry has a missed-break exception. The employee chooses one answer per break: took the break, was prevented by work, or freely chose not to take it. A note is optional.
• The day's summary for confirmation: clock-in time, clock-out time, breaks taken, the shift (if one was selected), and the job.
3. The entry saves. The attestation is written to the entry's history: who attested, when, and from which source (web, mobile, or kiosk). For breaks, the chosen answer is recorded and the rule's policy applies to it. For example, a break the employee says they took is inserted; a break they were prevented from taking keeps its missed flag and any configured premium.

[Screenshot: clock-out attestation screen showing a missed-break question and the day's summary]

Employees can also attest later from their timesheet. Each entry has an Attest action, and Attest All covers the whole pay period. The employee-side steps are in Clocking In and Out (Web and Mobile).

Reminders for unattested entries

Configure reminders under Time Tracking Settings > Time Clocks. The reminder is a set of Email / SMS / Push checkboxes. There is no lead-time field: checking a channel turns the reminder on. The checkboxes are disabled unless Require employees to attest the time entries? is Yes.

UZIO runs two checks:

• Daily. Once a day, employees with unattested entries from the previous day receive a reminder.
• Per pay period. When the pay period ends, employees with any unattested entry in that period receive a reminder.

Sample wording, by channel:

• Daily email. Subject: Not Attested Time Entries. Body: "Hello [First Name], Our system records indicate that you have 2 'Not Attested' time entries for 09/11/2025. You are advised to attest the time entries to be compliant. Click here to login."
• Daily SMS. "You have 2 time entries pending attestation for 09/11/2025."
• Daily push. Time Entries requires attestation: "You have 5 time entries pending attestation for 09/11/2025."
• Pay-period email. Subject: Not Attested Time Entries. Body: "...you have 2 'Not Attested' time entries in the pay period 09/01/2025 - 09/01/2025..."
• Pay-period SMS and push. Same count and pay-period wording as the email.

Monitoring attestation status

On the Employees Timesheet page, an icon marks any employee with unattested entries in the selected pay period. The hover text reads "Time Entries are not attested by the employee." Inside the employee's detailed timesheet, a day with unattested entries shows "Time Entries are not attested." and a single entry shows "Not Attested." The Time Attestation filter on the page narrows the list to employees with unattested entries.

What happens next

Attestation feeds your period-end review. It does not gate anything on its own:

• Unattested hours can still be approved and synced to payroll.
• If your policy requires attestation before approval, check the attestation filter before you approve. See Approving Timesheets and Syncing Hours to Payroll.
• Every attestation answer is visible in the entry's history. See Time Entry Audit Trail.

Common problems

Can I pay employees for unattested time cards?

Yes. Attestation does not block approval or payroll sync. Approve and sync as usual. If you want attestation to act as a gate, make it part of your approval checklist; UZIO will not enforce it for you.

The attestation reminder checkboxes are greyed out

Require employees to attest the time entries? is set to No. Set it to Yes and save. The reminder checkboxes become available.

An employee says they were never asked to attest

Check two settings. Time entry attestation must be Yes on the Time Clocks tab. If the missing prompt was a break question, the break rule assigned to that employee must have Break attestation required? checked, which in turn requires the rule's missed-break action to be Flag Missing Break. A rule set to Deduct Missing Break never asks a break question.

Related articles

• Break Rules Setup — break attestation configuration and response options
• Controlling How Employees Clock In and Out — the Time Clocks tab
• Approving Timesheets and Syncing Hours to Payroll
• Time Entry Audit Trail — where attestation responses are recorded
• Clocking In and Out (Web and Mobile) — the employee's Attest and Attest All actions