Purpose
UZIO does not print or mail checks. For every employee or contractor whose payment method is Check, UZIO generates a PDF that you print onto check stock and hand out yourself. This article covers when and where to download the PDF, the choice between blank and preprinted stock, ordering stock, printing with a signature, and printer and envelope requirements.
Who can do this: Any user whose role includes the Payroll permission. This is usually the Employer Admin, but other admin roles can be granted the same access.
When and where to download the check PDF
Right after approval. When you approve a payroll that includes check payments, UZIO opens Payroll Approved! Time To Download Check Stubs. It tells you how many employees (or contractors) need to be paid by check and reminds you that UZIO does not print and mail checks.
- Select the check stock type: Preprinted Check Stock or Blank Check Stock.
- For blank stock, enter the starting check number (digits only, up to 10). The screen shows Last Check Number, the last number used on your previous check run, so numbering stays sequential.
- Click Download Check Stubs. Or click Skip For Now and download later.
Later, from Payroll History. Go to Payroll > Payroll History, open the run's Actions menu, and click Download Check Stubs. The same stock and check-number prompts appear. See Reviewing Past Payrolls and Requesting a Void (Payroll History).
Warning: Check stubs can be downloaded only up to and including the pay date. After the pay date the action is greyed out with the message "You can not download and print check stubs after the pay date has passed. Please reach out to [support email] for any assistance." Download and print before pay day.
Note: Contractor payments recorded with a pay date in the past are for record-keeping only. UZIO does not generate check stubs for them; issue those checks yourself. See Managing and Paying 1099 Contractors.
Tip: Print one check first and confirm the alignment on your stock before printing the batch.
Blank vs preprinted check stock
| Blank Check Stock | Preprinted Check Stock | |
|---|---|---|
| What is on the stock | Nothing | Bank details and the MICR line, pre-printed |
| What UZIO's PDF prints | Everything: bank details, employee or contractor details, amount, and the MICR line (check number, routing number, account number) | Employee or contractor details and the amount only |
| Printer | A MICR printer with MICR toner is recommended (ANSI standard) | Any standard laser printer; MICR toner optional |
| Where to buy | Any vendor. Letter size (8.5" x 11") with the check at the top of the page | Deluxe stock certified by UZIO (below) |
Preprinted stock: UZIO certifies only Deluxe QuickBooks check stock, product numbers SSLT104 and SSNL208 (confirm current numbers on deluxe.com before ordering). Other preprinted stock may work but is not supported. If a bank rejects a check because of printing inaccuracies on uncertified stock, the employer bears the cost.
Ordering preprinted stock from Deluxe
- Search the product number on deluxe.com and open the product page.
- Select the quantity, choose Part: 1-Part/Original, and click Personalize Now.
- Choose a design, enter your bank account details, then the company information to print.
- Pick a logo and colors, review the side-by-side preview carefully, and place the order.
Warning (SSLT104): Leave the Voucher 2 text box blank when personalizing. Text there overlaps the pay stub content UZIO prints below the check. The stock has two voucher areas, but UZIO prints only one pay stub.
Several companies, one bank account: one stock set serves all of them. Different bank accounts need different stock sets. The bank details come from Adding Company Bank Account Information.
Printing with a signature
Save the check signatory's signature under Payroll > Payroll Setup > Check Signatory and it prints on every check PDF. See Adding an E-Signature to Check Stubs. With no saved signature, checks print unsigned and must be signed by hand.
Envelopes
Any standard double-window envelope, 3 7/8" high by 8 7/8" long.
Common problems
Download Check Stubs is greyed out in Payroll History
The pay date has passed. Contact UZIO Support at support@uzio.com with the Payroll Number and the names of the people who still need a check.
The printed check is misaligned
Confirm the stock is letter size with the check at the top, and that the PDF was downloaded for the stock type you are using (blank vs preprinted). Print a single page to test before the batch.
The pay stub text overlaps a second voucher
On SSLT104 stock, the Voucher 2 box was personalized with text. Reorder with Voucher 2 left blank.
No signature printed
No signature is saved under Check Signatory, or it was saved after the PDF was downloaded. Save the signature and download the PDF again (before the pay date).
Still stuck?
If you need a check PDF after the pay date or a check must be reissued, please reach out to us at support@uzio.com or call +1-571-601-1752. Include your company name, the Payroll Number, the pay date, and the employees or contractors concerned. Do not send bank account numbers by email.
Related articles
- Adding an E-Signature to Check Stubs
- Reviewing Past Payrolls and Requesting a Void (Payroll History): downloading check stubs later
- Processing a Regular Payroll: the approval step that triggers the download
- Managing and Paying 1099 Contractors: contractor checks
- Adding Company Bank Account Information: the bank details printed on checks
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