Reviewing Past Payrolls and Requesting a Void (Payroll History)

Purpose

Payroll History is the record of every payroll processed for your company: regular, special, adjustment, contractor, and void runs, plus the prior-provider history you entered during setup. Use it to look up a past pay run, open its summary and reports, download check PDFs for printing, and download pay stubs. It is also where a void appears once UZIO has processed one for you.

As the screen notes: "The below list includes payrolls processed outside Uzio Payroll System as well."

Who can do this: Any user whose role includes the Payroll permission. This is usually the Employer Admin, but other admin roles can be granted the same access. Voiding a payroll is not a self-service action for employer users. See Voiding a payroll.

Finding a payroll

1. Go to Payroll > Payroll History.
2. Filter the list by Employment Status, Pay Frequency, Payroll type, or Year, or search by employee name or code.
3. Each row shows:

1. Open the row's Actions menu.

[Screenshot: Payroll History list with the row Actions menu open; use demo data]

Voiding a payroll

What a void does

Voiding does not delete anything. UZIO creates a new Void payroll that reverses the selected paychecks. Gross pay, taxes, deductions, and contributions are negated, and the original row gets the Modified badge. A void can cover one employee's paycheck, several, or the whole run.

What changes downstream:

• Taxes. The void screen states it plainly: "Once you void the payroll, Uzio will automatically adjust the tax amounts in the subsequent payroll. However, any amount that might have been paid to the employees will have to be adjusted manually in the next payroll." A void does not pull money back from an employee's bank account.
• Prior-quarter filings. If the pay date falls in an earlier calendar quarter, that quarter's returns may already be filed. UZIO warns before continuing: "Before proceeding further, please make sure that the previous quarter's tax filings have not been completed. If they have already been filed, you may need to reconcile any tax adjustments with state or federal agencies."
• Time off. PTO hours accrued through the voided paycheck are reversed automatically. See Automatic PTO Accrual Reversal on Voided Payrolls.
• Qualified overtime. Amounts published for W-2 Box 12 Code TT are reversed. See Managing Qualified Overtime.
• QuickBooks Online. If real-time sync is connected, the Void payroll syncs as a reversing journal entry. Check the QBO Sync Status column a few minutes later.
• Accounting status. The confirmation screen notes: "if the payroll is voided, the expense status will remain unchanged and must be adjusted manually in future payrolls." Correct your books from the Void payroll's figures.
• W-2 preview. Year-to-date wages and taxes in the year-round W-2 preview reflect the void. See Year-End W-2s and Tax Documents.

What cannot be voided

• Contractor payrolls. The approval screen warns: "Once approved the payment can not be cancelled."
• Tax Reconciliation and Prior rows.
• A payroll that has already been voided. The Void row is the evidence.
• Any payroll while another payroll is still initiated ("One or more payrolls are initiated. Please either cancel or approve them to proceed.") or while a tax reconciliation is in progress.

How to request a void

The Void Payroll action is available to UZIO staff and to brokers whose access includes voiding. It does not appear for employer users. To void an approved payroll, or one employee's paycheck in it, contact UZIO Support with:

• Your company name and the Payroll Number, pay group, pay period, and pay date.
• The employee names or IDs to void, or "all employees".
• Why the paycheck is wrong, and what you plan to do next (re-run in a Special Payroll, or correct the data in an Adjustment run).

If the goal is to stop money from going out, call rather than email. Direct deposits are released on the two-business-day schedule described in Processing a Regular Payroll, and a void does not recall funds already sent.

After the void

1. The Void payroll appears in Payroll History and the original row shows Modified.
2. Pay the employee correctly. Use a Special Payroll if money must move, or an Adjustment run if only the reported figures need correcting (the Adjustment start screen reminds you to have the original vouchers voided first).
3. Reconcile your accounting from the Void payroll's summary, and correct any previous-quarter filings with UZIO Support.

Common problems

I need to correct one employee's paycheck, not the whole run

Ask UZIO Support to void that employee's paycheck only. The rest of the run stays as approved. Then pay the correct amount in a Special Payroll for the same pay period.

The taxes reversed, but the money did not come back

That is how a void works. Taxes are adjusted in the next payroll, but money already deposited stays with the employee. Recover it through an agreed repayment or a manual adjustment on the employee's next paycheck.

I do not see Void Payroll in the Actions menu

It is not offered to employer users. Request the void from UZIO Support as described above. Brokers with void access see the action but cannot void Adjustment payrolls; the tooltip reads "You do not have permission to void paychecks of an adjustment payroll."

Download Check Stubs is greyed out

The pay date has passed. Contact UZIO Support at support@uzio.com with the Payroll Number and the employees who still need a check.

The Cut Off Date column disappeared

QuickBooks Online real-time sync has been set up. The column now shows QBO Sync Status instead.

Still stuck?

To request a void, get a check PDF after the pay date, or correct a previous-quarter filing, please reach out to us at support@uzio.com or call +1-571-601-1752. Include your company name, the Payroll Number, the pay group and pay date, the employees affected, and what needs to change. Do not send Social Security numbers or bank account numbers by email.

Related articles

• Processing a Regular Payroll: what is final after approval
• Running a Special Payroll: paying the correct amount after a void, and Special vs Adjustment runs
• Printing Employee and Contractor Checks
• Automatic PTO Accrual Reversal on Voided Payrolls
• Entering Prior Payroll History